- Aircall lists Essentials at $30 and Professional at $50 per license per month with a 3-license minimum; the power dialer is on Professional.
- Our pick for one to five people is Quo ($15, $23 and $35 per user billed yearly, no minimum shown), chosen on its published pricing; none of the phone tools here were tested by us.
- For three users over 12 months: Aircall Essentials $1,080, RingCentral Core $900, Quo Business $828, Quo Starter $540, Google Voice Starter $360 (our arithmetic).
- All prices were read from each vendor's page on 2026-10-08.
Aircall alternatives matter most to owners who read the pricing page and hit the minimum: Aircall's plans start at three licenses. Its pricing page, read on 2026-10-08, lists Essentials at $30 per license per month and Professional at $50, each with a 3-license minimum, and Enterprise at 25 licenses with custom pricing. That fits a sales or support team. It does not fit one owner and a driver. Below are the options for a small business that wants a business number, shared texting and call history without a team-sized bill. Prices come from each company's own page, checked 2026-10-08.
Part of our complete guide: how to find vending machine locations.
The short answer
- Pick Quo if you have one to five people and want a shared business number, texting and call history. Plans list at $15, $23 and $35 per user per month billed yearly, with no seat minimum shown. Not tested by us; this pick is based on its published pricing and features.
- Pick RingCentral Core if you need meetings and team chat in the same account: $25 per user per month billed yearly, shown for 1 to 10 users.
- Pick Google Voice for Workspace if you already pay for Google Workspace and want the lowest listed price: $10 per user per month on Starter.
- Stay with Aircall if you have three or more people on the phone all day and want its power dialer, call whispering and 250+ integrations.
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VendBuddy is our product and is not a phone system. None of the tools here were tested by us, so every number below is a published one, and we mark that each time.
Why people look past Aircall, from its own page
- The minimum is three licenses. Essentials at $30 each is $90 a month for the smallest setup, whether or not you have three people.
- The dialer is on the higher plan. Click-to-dial and parallel calls appear on Essentials. The power dialer, outbound call campaigns and live monitoring are listed under Professional at $50 a license.
- Extras are priced per seat or per use. The page lists AI Assist Pro at $49 per seat per month, Analytics+ at $15, WhatsApp at $10, Aircall for Salesforce Voice at $30, and branded caller ID at $0.08 per call.
- The first plan has no AI summary. AI call summary and conversation intelligence are listed on Professional, not Essentials.
Those are fair prices for a call team. They are a lot for an operator who makes a few dozen calls a week.
How we checked
On 2026-10-08 we read Aircall's pricing page, Quo's pricing page, RingCentral's plans and pricing page and Google Voice for Workspace, and copied plan names, prices and limits. We did not sign up for any of them or place a call, so we cannot speak to call quality or support. We give no scores, since a score for a tool we have not used would be invented.
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Start building free →Side-by-side table (checked 2026-10-08)
| What you care about | Aircall | Quo | RingCentral RingEX | Google Voice (Workspace) |
|---|---|---|---|---|
| Price per user per month | Essentials $30, Professional $50 per license | Starter $15, Business $23, Scale $35 billed yearly; $19, $33, $47 monthly | Core $25 billed yearly ($35 monthly), Advanced $30 / $40 | Starter $10, Standard $20, Premier $30 |
| Minimum | 3 licenses (25 on Enterprise) | No minimum shown | Prices shown for 1 to 10 users | Starter is for up to 10 users |
| Texting | SMS and MMS on all plans | Unlimited* texting in the US and Canada; carrier fees apply | Core 25 SMS per user a month, Advanced 100 | Unlimited US texting* |
| Dialer | Click-to-dial and parallel calls; power dialer on Professional | A dialer in the app; no power dialer listed on the pricing page | Not listed on the page we read | Not listed on the page we read |
| Integrations | 250+, including HubSpot, Pipedrive, Zendesk, Slack | HubSpot, Salesforce, Pipedrive, Zoho CRM, Zapier, Jobber and more | CRM integrations on Advanced | Not listed on the page we read |
| Trial | Free access to test the platform, per its FAQ | 7 days | Not shown on the page we read | Not shown on the page we read |
| Tested by us? | No | No | No | No |
Sources: the four pages linked above, read 2026-10-08. Plans change often; confirm before you buy.
If three licenses is more than you need, Quo's 7-day trial is the quickest way to see whether a smaller setup works.
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Quo: our pick, not tested by us
Best for: an owner with one to five people who wants a separate business number, a shared inbox and call history without a minimum. Price: Starter $15, Business $23, Scale $35 per user per month billed yearly.
From its pricing page: one number per user, unlimited* calling and texting in the US and Canada, voicemail transcripts on every plan, a shared number for up to 10 paid users on Starter and unlimited on Business and Scale, automatic call recording on Business and Scale, and AI call summaries and transcripts. Integrations include HubSpot, Salesforce, Pipedrive, Zoho CRM, Zapier and Jobber. Extra numbers are $5 a month each, and texting needs a $19.50 one-time carrier fee plus $1.50 to $3 a month.
Downsides from the page: call recording is manual on Starter, the shared number caps at 10 users on Starter, and no power dialer is listed. It has no call-center tools like live monitoring or call whispering in what we read. Skip it if you run a team that needs queue callbacks, live coaching or outbound campaign dialing.
RingCentral Core: more than a phone, not tested by us
Best for: a small team that also wants video meetings and team chat in the same bill. Core is $25 per user per month billed yearly ($35 billed monthly), with unlimited domestic calling, on-demand call recording, 25 SMS per user per month and meetings for up to 300 participants. Advanced at $30 and $40 adds CRM integrations and multi-site support.
Downside from the page: the text cap is small and the Business SMS Booster is a $25 add-on. Detail in RingCentral alternatives.
Google Voice for Workspace: cheapest listed, not tested by us
Best for: a business that already uses Google Workspace. Starter is $10 a user a month for up to 10 users, with one number for all devices, unlimited domestic calling and US texting, three-way calling and call recording. Standard at $20 adds auto attendants and ring groups. Read Google Voice alternatives for the free, personal version and where it stops.
Downside from the page: the starter plan lists no auto attendant or ring groups, and we did not check whether you need a separate Workspace plan to buy a license.
12-month cost for three people
Our arithmetic from the published prices, for three users for 12 months. It leaves out taxes, carrier fees, extra numbers and any Google Workspace subscription. Aircall's page does not say whether its prices are yearly or monthly rates, so we show it as listed.
| Plan | 3 users, 12 months |
|---|---|
| Aircall Essentials | $30 x 3 x 12 = $1,080 |
| Aircall Professional | $50 x 3 x 12 = $1,800 |
| RingCentral Core (billed yearly) | $25 x 3 x 12 = $900 |
| Quo Business (billed yearly) | $23 x 3 x 12 = $828 |
| Quo Starter (billed yearly) | $15 x 3 x 12 = $540 |
| Google Voice Starter | $10 x 3 x 12 = $360 |
If you are a team of one or two, Aircall cannot be bought at its listed minimum, so the first line becomes $1,080 no matter what. That gap is the reason most small owners look elsewhere.
Switching checklist
- Export call logs and recordings you want to keep before your last billing date. Recordings tend to live with the vendor.
- Start the new trial first, then port your number. Porting is not instant, and your sticker number should keep working throughout.
- Rebuild routing in a few lines. Business hours, a voicemail greeting and one auto-reply cover most small operators.
- Re-register for texting. A new provider needs its own carrier registration, which Quo lists at a one-time $19.50 plus a monthly fee.
- Cancel the old plan on a written date after the new line has worked for a week.
When to stay with Aircall
Stay if three or more people make or take calls every day, and especially if you rely on its power dialer, live monitoring, whispering or its Salesforce and HubSpot integrations. Stay if you are mid-contract. And stay if your callers need the shared-inbox and queue tools that the lighter apps do not list.
Most first agreements are two pages, not twenty. The contracts walkthrough lays out the clauses that actually matter for the contract, including the termination language operators forget about until they need it.
How to choose
Count the people who actually answer the phone. One to three, and a per-user app with no minimum wins. Next, decide if you call out or mostly take calls. If you place dozens of outbound calls a day, a dialer matters more than a nicer inbox, and our guide to the best auto dialer for small business lists real dialers with checked prices. Last, check texting: carriers charge to register business numbers, and caps differ by plan.
The calls that matter most for a vending business are to the person who decides where a machine goes. Need someone to call first? Find them with VendBuddy, our product: searching a ZIP is free, and one credit gets the best contact on file for one business. It is built for vending operators looking for locations and is not a phone system. The full number setup, with text templates, is in business phone setup for vending operators.
More phone guides
- RingCentral alternatives: pricing for an owner and a helper.
- Google Voice alternatives: when the free number stops being enough.
- Best auto dialer for small business: dialers with checked prices.
- Business phone setup for vending operators: the full setup guide.
A smaller bill and no minimum is the main reason to try a lighter app. The trial is free.
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Frequently Asked Questions
What is the best Aircall alternative for a small business?
For one to five people, we pick Quo, because its published plans start at $15 per user per month billed yearly with no seat minimum shown. We have not tested it. RingCentral Core suits teams that also want meetings, and Google Voice for Workspace lists the lowest price at $10 per user. Prices were read from each vendor's page on 2026-10-08.
How much does Aircall cost?
Aircall's pricing page lists Essentials at $30 per license per month and Professional at $50, each with a minimum of three licenses, and Enterprise at custom pricing with a minimum of 25. Add-ons such as AI Assist Pro ($49 per seat) and Analytics+ ($15) cost extra. Read on 2026-10-08.
Does Aircall have a power dialer?
Yes, on the Professional plan and above, per the pricing page. Essentials lists click-to-dial and parallel calls but not the power dialer.
Is there an Aircall alternative with no minimum users?
Quo lists no seat minimum on its pricing page, and RingCentral's prices are shown for 1 to 10 users. Google Voice for Workspace Starter is built for up to 10 users. Check each page for the latest terms.
Do I need Aircall for a vending business?
Almost never. A vending route needs a separate business number, texts for refund requests and a shared inbox if someone helps. That is a light app, not a call-center platform.
What is selling, which buildings say yes, and the numbers before you buy a machine. Free, confirm from your inbox, unsubscribe in one click. Refer one friend and get 25 VendBuddy credits.
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