Vending machine placement agreement generator

A property manager just said yes and asked you to “send something over.” Fill in the fields below and this tool writes a plain-English placement agreement draft: parties, term, commission, service, power, insurance, termination, removal and the successor clause that protects you when a building changes hands.

The defaults come from public data, not guesses: a 25% commission, $1,000,000 general liability and a 3-year term are the medians in the 28 public vending contracts and solicitations we reviewed. Every clause has a one-line note on what it is doing, and the draft copies, downloads as a .txt file or prints in one click.

How to use the result

1. Change the brackets. Fill anything still in [BRACKETS], such as the contact for notices and the start date, before it leaves your hands.
2. Check the commission against the site. 25% is a public-bid median. A small office or laundromat usually signs 0% to 5%. Run it through the commission rate checker first.
3. Get it reviewed. Have a lawyer licensed in your state read the draft once, then reuse the reviewed version for every placement.
4. Send a PDF, not a Word file. Print to PDF from the button above. An editable file comes back with changes nobody flags.
5. Attach your Certificate of Insurance. That attachment is usually what ends the conversation.

Want the reasoning behind each clause? The free contract template, clause by clause and vending machine contracts 101 cover what to push on and what to give away, and the termination clause guide goes deeper on the exit.

Questions people ask

Is this vending placement agreement legally binding?

A signed agreement can be, which is exactly why you should have a lawyer licensed in your state read the draft before anyone signs. The generator gives you a clear starting point with the clauses operators usually need. It does not know your state’s contract law, your insurance policy or the property’s own lease terms.

What commission should I put in a vending agreement?

The tool defaults to 25%, the median single rate in the 7 public government and campus contracts we reviewed that state one (range 10% to 52%). Those are large, bid accounts. Small private sites usually sign far less, often 0% to 12%, so check your number with the commission rate checker before you send it.

How much insurance does a vending placement agreement require?

Every public vending document in our review that names a general-liability amount asks for $1,000,000 per occurrence (n=7), and 4 of them add a $2,000,000 aggregate. Private properties often ask for the same, plus being named as additional insured on your certificate.

Who pays for electricity for a vending machine?

The location, in most placements. The generator defaults to that and lets you switch to a flat monthly amount you pay instead, or to no power for manual machines. Either way the clause also asks for a grounded outlet within six feet, which is what actually saves install day.

How long should a vending contract term be?

Three years with automatic one-year renewals is the common shape, and it matches the 3-year median initial term in the public contracts we reviewed (n=21). A shorter term is fine for a test placement as long as the renewal and notice language is clear.

Does a vending agreement need to be notarized?

Almost never. Two signatures with printed names and titles, plus your Certificate of Insurance as an attachment, is what most property managers want. A few corporate landlords require a verified e-signature or a notary; they will tell you if so.

Sources

• Vending Commission Rates and Contract Terms 2026: VendBuddy review of 28 public vending RFPs, agreements and awards, 2026-10-08 (commission n=7, insurance n=7, term n=21). Download the data (CSV).
• Clause set and notes: Free Vending Machine Contract Template, Clause by Clause.