0/9
milestones
Scout
0 day streak
Your route, step by step
Milestones fill in from your own searches, unlocked contacts, pipeline stages and the revenue you log on the Route Dashboard.
Achievements
Locked ones show exactly what to do. XP never expires. Buddy Bucks are an in-app currency, not cash: you can spend them on credits (free accounts hold up to 5 credits at a time) and money off packs at checkout.
Find vending locations
Type a ZIP. Searching is free.
How ratings work
- Revenue potential is High, Medium, Low or Limited data. It judges the place only, never whether we found a contact.
- High: a verified head count at that address, or a busy kind of place (hospital, school, hotel, gym, airport), and a strong fit.
- Medium: a good fit with less proof. Low: small offices, food businesses and quiet venue types. Limited data: no head count at the address and no foot-traffic sign yet.
- What we weigh: place type, staff at the address, Google review volume, Google busy times and open 24 hours. A company-wide head count is not treated as staff at one address.
- The reasons show on every card. Contact badges (named decision-maker, verified email, mobile) are separate facts.
- Ratings come from public data and can be wrong. A High that turns out to have under 20 staff is refunded when you unlock it.
Your next location is one ZIP code away
Type a ZIP above, or tap one:
🔓 Revealed Contacts
Every contact you have unlocked, newest first.
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Total SKUs
108
All categories
Avg Margin
68%
Target: 60%+ (AI threshold)
Stars ≥60%
—
High performers
Below Target
—
<60% margin
Meal Deal Items
3
Active specials
Add, import, export, or delete products
🔍
108 items
| Product ⇅ | Category ✎ | COGS ⇅ ✎ editable | Sell Price ⇅ ✎ editable | Margin ⇅ | To Hit 62% | Flag |
|---|
Margin by Category
Top 10 Highest Margin
Ramen (Chicken/Beef)
84%
Best dry margin
Pop Tarts
83%
High volume, low COGS
Sunny D
68%
Great for meal deals
Candy Bars
43%
Consider repricing to $2.00
⚠ Bottom 10 — Consider Repricing or Replacing
| Product | Category ✎ | COGS | Sell Price | Margin | Suggested Action |
|---|
Location Product Recommendations — Pick a location to see the products we suggest from your catalog. We base them on the location type, who lives and works there, and any sales data we have. Enter your real sales numbers to get AI tips to do better.
Select Location
📍
Select a location from the list to see product recommendations
QR Code Product Request
Create a branded request form for any location. Print the QR code on the machine — people scan, tell you what they want, you see the results here.
Product Request Submissions
🗺 Location Profile
AI Recommendation
Select a profile to see recommendations.
🤖
Ask Growth Coach
FAQ-first · single question, single answer
🎯 Find Your Machine
~150 people / day
Smart Machines First
AI-powered machines with computer vision checkout average $4.50+ per transaction vs $1.50 on traditional. Traditional options shown below.
🛠 Gear up your route
Picked a machine? These are what operators buy next.
Install day next? The Route Starter Checklist puts the hand truck, straps, locks and coin counter in one Amazon cart.
💳 Add a card reader (Nayax) →
❄️ Commercial coolers & equipment →
📄 Operator packs (contracts, pitch) →
Disclosure: The reader & equipment links are affiliate links — VendBuddy may earn a small commission at no cost to you. Operator packs are our own product.
🤖
Ask Growth Coach
FAQ-first · single question, single answer
ROI Calculator
Live Estimate📍 Location & Machine
~150 people / day
Smart / AI machine range
1 machine
5% to location
5%50%95%
💰 Your Projections
Ready to buy machines for this route?
Based on your calculation, find the right machines in Machine Finder.
📈 Sales Projections
Live Model
📈 Sales Projections — Model your route growth. Set your targets and see exactly how many calls and meetings you need.
🎯 Targets & Assumptions
$500$50k
$300$5k+
10%100%
0% Cash25%
📊 Your Growth Projections
or
or
Within
HighMediumLowNot enough data
🗂 Location Pipeline
📈 Conversion funnel
🤖 Coach recommendations
🏭 Operate — Overview
🏧 Machines
📥 Sales Data
Live card-reader sync: ConnectionsCSV import
Export sales from your card reader, telemetry or spreadsheet. Each row needs a date, the machine (its name, serial or provider id as saved in Machines) and an amount. Re-importing the same days replaces them, so nothing is counted twice.
CSV file
DEX / UCS file
Upload a DEX read from the machine controller. The first read of a machine sets its baseline; every later read adds the sales since the previous read, per column. A meter reset is detected and becomes the new baseline.
DEX file
Machine
Read date
Recent imports
🧾 Reports
From
To
Machine
Route Optimizer
Ordered by drive time, with a pick list per machine and Google Maps export
Home base (starting point)
Drivers
Your plan
This week's route
Numbers are the visiting order. Lines join stops in order; open Google Maps for turn-by-turn directions.
👎 Report Inaccurate Lead
Help improve data quality
Bad lead — why?
Lead
Sorry that one missed. What was wrong? If it was a repeat or the contact was dead, that credit comes back automatically.
📋 Log Activity
Select a location
Property Details
💬 Growth Coach
Guided
Or type in a question and we'll do our best to help you
Anything vending-specific — pricing, contracts, route density, product mix, hiring, taxes. Live AI answers, no menu walking.
Automated answers. Want a person? Ask anytime.
🎨 Brand Kit — Set your company identity once. It auto-fills your contracts, proposal decks, flyers, and machine wraps, and signs your pipeline follow-up messages, so everything you send looks like one consistent brand.
PNG/JPG/SVG, under 600KB
Primary
Secondary
Accent
📚 Document Library — Every guide, script, checklist, directory and template we sell. Included with every paid plan. Download as many times as you like.
Loading…
📝 Vending Contract Creator — Choose a contract type, fill in the details, edit the preview directly, then download or copy.
📋 Contract Details
▾
📎 Upload signed / edited contract
Download the contract, get it signed, then upload it here — it attaches to the pipeline lead you selected as the location above. Max 5MB.
📋 Scope of Work & Proposals — Professional templates to send before or after your pitch. Edit directly in the preview, then copy or download as a text file — or generate a full PowerPoint presentation from the Visual Proposal template.
Preview
🎨 Flyers & Templates — Pro Tip: Send these as a follow-up after calls. Fill in your details and download a ready-to-share PDF-quality flyer.
Your Company Info
📸 Machine Renders
Upload a photo of the property (breakroom corner, lobby wall), drop the machine where it would live, put their name on the screen — send it with your pitch.
1. Property photo
No photo yet — a sample wall is shown so you can try it out.
🔒 Your photo never leaves this device. It is read in your browser and drawn straight to the canvas — nothing is uploaded to VendBuddy or anywhere else.
2. Machine
Snack
Drink
Combo
Smart Cooler
3. Branding
Pitching a property with strong branding of its own? Set the accent to their color instead — it reads as "this machine already belongs here."
4. Placement
Drag the machine on the canvas to move it.
5. Send it
Saves the render to the lead so it sits with the contract and notes.
Drag the machine to position it, use the scale slider for size, then Download render — you get a JPEG you can text or email the decision-maker. This is a mockup for discussion, not a photo of an installed machine; say so when you send it.
📞 Scripts & Objections
Working a specific property? You get the call, the email, talking points for that location and the objections it will raise, all written to book a 10-minute walkthrough. The scripts below are free to use as they are; the Pipeline tab also suggests the right one from what the location said.
📋 Follow-Up Protocol
💡 Golden Rule: No answer does not mean no interest. An amenity placement is at the bottom of property managers' to-do lists. Keep following up — it's a game of months, not days.
Same Day
Email + call after every touch
Week 1
Follow up 3× by email
After Week 1
1× weekly phone call
Every 2 Weeks
Email + phone call together
Monthly
Pop in to the location in person
📱 Making these calls from your personal cell? Use a business number instead, so a property manager who calls back reaches your business and the line can go quiet after hours. Our free business phone setup guide covers it: a free Google Voice number works for one person, and Quo adds a shared line for a helper and a separate number for hosts. Affiliate link: VendBuddy may earn a commission at no extra cost to you.
📞 Call Scripts
📧 Email Templates
🛡 Objections
Cold Call — First Contact
"Hi, is this [Manager's Name]? Great — my name is [Your Name] and I help local properties improve amenities for their residents and employees. I'm not trying to sell you anything today — I just wanted to reach out because we've been placing modern, fully-stocked machines in similar businesses nearby and seeing really strong results.
We handle everything — stocking, servicing, and the best part is it's a completely free amenity for your property. We can even offer a percentage of the revenue back if that's of interest. Would it be worth a 5-minute conversation this week or next to see if it could be a fit?"
[If yes] → "Perfect. I'll shoot you an email to confirm. What's the best email address for you?"
[If not sure] → "Totally fair — I'll send over a quick overview so you have it on file. What's the best email?"
Follow-Up Call — After No Response
"Hi [Name], this is [Your Name] again — I reached out a week or so ago about an amenity partnership. I know things get busy so I didn't want my email to get lost in the shuffle.
We just finished placing a premium machine at [nearby similar business type] and they're already seeing great results. I thought there might be a fit here too.
Is this still something worth 5 minutes of your time?"
Revenue Share Pitch — When They Have a Machine Already
"Oh interesting — are you currently getting a cut of the revenue from that machine? Because one thing we offer is a percentage back to the property, which a lot of managers actually appreciate since it turns their break room into a small revenue stream.
Even if you're happy with the current operator, it might be worth a quick comparison. What would it take to at least get a 10-minute conversation on the books?"
📞 Call Practice
The job of a cold call is to sell the MEETING, not the machine. Guided practice walks a real call one line at a time and tells you why each answer landed or did not. It does not touch your daily call allowance, and it keeps working if your signal drops or the assistant is down. Live AI roleplay is the talk-out-loud version, and it needs the assistant.
Pick a prospect and work the call one line at a time. Every answer gets a note on why it landed or did not, and the cheat sheet is the same thing on one printable page.
👥 Revenue-Based Hiring Guide
Plan your next hire the right way. Revenue-triggered milestones for when to bring someone on, traits to screen for, copy-paste job descriptions for restockers, ops managers, sales reps, and CPAs, plus SOP and equity guidance. Use this when you're bottlenecked — we'll show you when (and who) to hire next.
Before Your First Hire
Document everything you do -- every restock, every product rotation, every route. Build a procedures file so your first hire can replicate your process from day one. This frees you to focus on revenue-driving activities like pitching properties and landing new locations.
📈 When to Hire -- Revenue Milestones
$3,000/month
You can comfortably afford your first part-time restocker. At this point you should have enough margin to bring someone on. Clear sign: you feel bottlenecked -- you want to land more locations but restocking eats your available time.
Role: Part-time restocker ($20-25/hr)
What changes: You reclaim time for BD (business development -- cold calling, emailing, pop-ins)
What changes: You reclaim time for BD (business development -- cold calling, emailing, pop-ins)
$5,000/month
More cushion for a dedicated restocker. Smart/AI machines accelerate getting here -- higher ticket sizes mean fewer machines needed.
Role: Full-time or near-full-time restocker
What changes: You shift primarily to BD and account management
What changes: You shift primarily to BD and account management
$7,500/month
Consider a second restocker or sales rep if BD is your bottleneck.
Role: Second restocker OR part-time sales rep
What changes: Route coverage expands, BD pipeline grows
What changes: Route coverage expands, BD pipeline grows
$10,000/month
Time to build a team structure. 2-3 restockers max.
Role: Multiple restockers (2-3 max)
What changes: You manage the team, not the routes
What changes: You manage the team, not the routes
$20,000+/month
Operations manager territory. This person oversees ordering, logistics, inventory organization, and manages the restockers. You shift to oversight, strategy, and growth.
Role: Operations manager + existing restockers
What changes: You work ON the business, not IN it. Consider a sales rep if you have not already.
Also consider: CPA/bookkeeper at this stage (or earlier at $5K+ if tax complexity warrants it)
What changes: You work ON the business, not IN it. Consider a sales rep if you have not already.
Also consider: CPA/bookkeeper at this stage (or earlier at $5K+ if tax complexity warrants it)
🔍 What to Look For in Any Hire
Reliability Over Experience
Show up consistently, on time. This is #1.
Physical Stamina
Restocking is physical work -- lifting 40+ lbs.
Attention to Detail
FIFO rotation, expiration checks, facing labels out every time, planogram compliance.
Self-Starter
Minimal supervision on route. They solve problems independently in the field.
Clean Driving Record
Important for route work. Non-negotiable.
Own Vehicle is a Plus
Truck or large SUV ideal for carrying inventory. Not required initially.
Semi-Retired Candidates
Often highly reliable, experienced, and looking for steady part-time work. Great hires.
Respect for the Product
Labels face out, machines look professional at all times.
Pay $20-25/hr -- this is the going rate for restockers. Paying market rate or slightly above for reliability pays for itself many times over.
📝 Hiring Templates
Select Role
Restocker / Route Driver
Job Title: Vending Machine Restocker / Route Driver
About Us: [Your Company] provides premium amenity machines for local properties in [City/Area]. We help properties improve amenities for their residents and employees with modern, high-quality machines.
Responsibilities:
- Restock machines on assigned route
- Rotate products using FIFO method (first in, first out)
- Face all product labels outward for professional presentation
- Track inventory and report low-stock items
- Perform basic machine cleaning and maintenance
- Log visit details and restock activities in our system
- Maintain vehicle cleanliness and organization
Requirements:
- Valid driver license with clean record
- Ability to lift 40+ lbs repeatedly
- Reliable transportation (truck or large SUV preferred)
- Smartphone for route tracking
- Detail-oriented and self-motivated
- Available [days/hours]
Compensation:
- $[20-25]/hr
- Mileage reimbursement if using personal vehicle
- Growth opportunity into route management
Ideal candidates: We welcome semi-retired individuals and anyone looking for reliable, steady work with independence.
🚀 Scaling Does Not Have to Be Binary
Focus on revenue quality, not location quantity. Three premium locations at $6,000/month each beats 30 average locations at $300/month. Put the right machines with the right products in the right locations.
1
Solo Operator
BD + restocking + everything
2
First Restocker
$3-5K/mo -- You shift to BD and growth
3
Team of 2-3
$7.5-10K/mo -- You manage operations
4
Ops Manager
$20K+/mo -- You work ON the business
5
Sales Rep + Full Team
The business runs without you day-to-day
🏢 Operations Manager Role Guide
Delegate to Ops Manager
Daily: Route scheduling, inventory ordering, quality checks
Weekly: Performance reviews, supply chain coordination, warehouse organization
Monthly: P&L review, vendor negotiations, hiring/training
Weekly: Performance reviews, supply chain coordination, warehouse organization
Monthly: P&L review, vendor negotiations, hiring/training
Keep as Owner
- Strategic decisions (new markets, pricing)
- Key client relationships
- Financial oversight
- Growth strategy
- Key client relationships
- Financial oversight
- Growth strategy
🏭 Warehouse Transition Checklist
Phase 1: 10-20 Locations
✓ Get a 500-700 sqft storage unit
✓ Set up shelving by product category
✓ Create pick lists per route/machine
✓ Set up shelving by product category
✓ Create pick lists per route/machine
Phase 2: 30-40+ Locations
✓ Upgrade to 1,200+ sqft with pick/pack workflow
✓ Centralize receiving and inventory counts
✓ Find via LoopNet or warehouse-building network
✓ Centralize receiving and inventory counts
✓ Find via LoopNet or warehouse-building network
🥕 Retention Incentives — Keep Your Best People
The best restockers are hard to replace. A structured incentive plan keeps them invested in the business long-term. Paying $3–5/hr above market is table stakes — the operators who retain talent for years offer a path to real upside.
Phase 1: Revenue Share (6–12 months)
After 6–12 months of consistent performance, offer 1–5% of route revenue for the locations they personally manage.
Example: A restocker managing 10 locations doing $15,000/mo total gets 3% = $450/mo on top of hourly pay. That's a meaningful raise that costs you nothing extra — it comes from revenue they're helping generate.
Why it works: They now care about product freshness, machine appearance, and keeping bestsellers stocked because their pay is tied to performance.
Example: A restocker managing 10 locations doing $15,000/mo total gets 3% = $450/mo on top of hourly pay. That's a meaningful raise that costs you nothing extra — it comes from revenue they're helping generate.
Why it works: They now care about product freshness, machine appearance, and keeping bestsellers stocked because their pay is tied to performance.
Phase 2: Equity Vesting (12–24 months)
After 12–24 months, offer 5–10% equity that vests over time. This means if the route or business is ever sold, they get a percentage of the total sale price.
Example: A restocker with 5% equity on a route valued at $200,000 gets $10,000 at sale. With 10% on a $500,000 route = $50,000.
Why it works: They're now a partner, not just an employee. Turnover drops dramatically when people have skin in the game. The best operators in the industry retain restockers for 3–5+ years this way.
Example: A restocker with 5% equity on a route valued at $200,000 gets $10,000 at sale. With 10% on a $500,000 route = $50,000.
Why it works: They're now a partner, not just an employee. Turnover drops dramatically when people have skin in the game. The best operators in the industry retain restockers for 3–5+ years this way.
Suggested Incentive Timeline
Day 1: $20–25/hr + mileage reimbursement
Month 3: Performance review — if solid, discuss revenue share path
Month 6–12: 1–5% of route revenue for their managed locations
Month 12–24: 5–10% equity vesting (2–4 year vest schedule)
Ongoing: Annual review, adjust percentages based on route growth
Month 3: Performance review — if solid, discuss revenue share path
Month 6–12: 1–5% of route revenue for their managed locations
Month 12–24: 5–10% equity vesting (2–4 year vest schedule)
Ongoing: Annual review, adjust percentages based on route growth
📁 SOPs & Route Documentation
Keep it simple — Google Drive is all you need. Create a shared folder for your route and organize everything in one place. Your restockers can pull up any document from their phone in the field.
Recommended Google Drive Structure
📂 [Your Business Name] Route Docs
📄 Master Restock Checklist (Google Doc)
📄 Product Rotation Schedule (Google Sheet)
📄 Machine Troubleshooting Guide (Google Doc)
📂 Location Profiles
📄 [Location Name] — access codes, PM contact, notes
📂 Before/After Photos
📂 [Location Name] — dated restock photos
📂 Templates
📄 Weekly Route Report Template
📄 New Hire Onboarding Checklist
📄 Inventory Count Sheet
📄 Master Restock Checklist (Google Doc)
📄 Product Rotation Schedule (Google Sheet)
📄 Machine Troubleshooting Guide (Google Doc)
📂 Location Profiles
📄 [Location Name] — access codes, PM contact, notes
📂 Before/After Photos
📂 [Location Name] — dated restock photos
📂 Templates
📄 Weekly Route Report Template
📄 New Hire Onboarding Checklist
📄 Inventory Count Sheet
For the Owner
- Write SOPs before your first hire, not after
- Include photos of what "done right" looks like
- Update docs quarterly as your process evolves
- Use Google Docs for text SOPs (easy to update)
- Use Google Sheets for schedules and counts
- Share the folder with each new hire on Day 1
- Include photos of what "done right" looks like
- Update docs quarterly as your process evolves
- Use Google Docs for text SOPs (easy to update)
- Use Google Sheets for schedules and counts
- Share the folder with each new hire on Day 1
For the Restocker
- Bookmark the shared folder on your phone
- Check the restock checklist before each visit
- Take an "after" photo once the machine is stocked
- Log any issues or notes in the location profile
- Report low-stock items the same day
- Follow FIFO rotation every single visit
- Check the restock checklist before each visit
- Take an "after" photo once the machine is stocked
- Log any issues or notes in the location profile
- Report low-stock items the same day
- Follow FIFO rotation every single visit
📋 Restock Log
Track every restock in one place. Select a location from your pipeline, add notes, and mark it complete. Timestamps are automatic. This is your operational paper trail — the longer you use it, the more valuable it becomes.
Location
Notes (bestsellers, issues, observations)
Running low? Reorder:
Snacks on Amazon →
Healthy picks →
Sam's Club bulk →
Affiliate links — VendBuddy may earn a small commission at no extra cost to you.
🔗 Crew Link — Share With Your Restocker
Generate a mobile-friendly link for your restockers. They can log restocks, add notes, and mark completion — no account needed. You see everything in your dashboard.
Restocker Name
💰 Revenue Check-in
What you measure, you manage. Log each location's revenue by week, month, quarter, or year — or paste a whole batch at once — to track trends, spot problems early, and know your numbers cold. This data powers your route dashboard and P&L over time.
Location
Period
Week Ending
Gross Revenue ($)
Notes (optional)
📋 Paste multiple entries (bulk add)
One entry per line:
Location, Date, Revenue, Notes — comma or tab separated, so you can paste straight from a spreadsheet. Date like 2026-06-20. All rows use the Period selected above.🔧 Maintenance Log
Location
Issue / Repair
Cost ($)
⚠️ Spoilage & Risk Reduction
Assess risk at any location — spoilage, revenue viability, product mix issues. Fill in what you know about a property and get actionable recommendations to minimize waste and maximize revenue.
⚠️ Location Risk Analyzer
Property Type
Estimated Daily Foot Traffic
Monthly Revenue from This Location
Primary Product Categories
Best Sellers (optional)
Worst Sellers (optional)
📦 Stock Level Best Practices
FIFO Rotation
First In, First Out — oldest stock to front every visit. Non-negotiable for any perishable item.
The 5% Rule
If >5% of inventory expires before selling, you are overstocking. Cut quantity or switch products.
Restock Triggers
Go when telemetry shows <30% stock, not on a fixed schedule. Data beats calendar.
Par Levels
Set minimum stock per item, reorder when you hit it. Prevents both stockouts and overstocking.
Seasonal Rotation
Adjust quarterly — hot drinks in winter, cold drinks in summer. Plan 30 days ahead of season changes.
Track Velocity
Units sold per slot per restock cycle — this is your core metric. Low velocity = swap the product.
Bring your sales into VendBuddy so every machine shows its revenue. Upload a CSV from any provider, or connect a provider we sync with.
Upload sales data
Import transactions from a CSV export (or a DEX file from the machine controller). Works with any card reader, telemetry platform or spreadsheet.
Instructions
- Export your sales from your provider’s portal as a CSV file. Excel users: File, Save As, CSV.
- Each row needs a date, the machine (its name, serial or provider id exactly as saved in Machines) and an amount. Units, cash, card, payment type and product columns are optional.
- Open Import sales, choose the file (up to 2 MB), click Preview & map columns and check which column is which.
- Import. Sales show on each machine, on Dashboard and in Reports straight away. Re-importing the same days replaces them, so nothing is counted twice.
Telemetry and card readers
Developers
🔗 API & webhooksDocs ↗
Pull your revealed leads, pipeline, machines and sales into any tool, and push machine sales in from your telemetry platform, ERP or a sheet. Included with Starter and Pro.
Webhooks
Quick analysis of a sales export (not saved to your machines)
Look at totals, top products and revenue per machine from any export without saving it. It can also fill in Route Valuation. To save sales to your machines, use Import sales.
Export a CSV from your vending platform (Cantaloupe, Nayax, Parlevel, or any other) and upload it below. Excel users: export to CSV first before uploading.
Accepts .csv. Excel users: File → Save As → CSV before uploading.
🎨 Machine Wrap Designer
ProDesign a professional vinyl wrap for your vending machine. Pick a template, customize your brand details, and download a print-ready file for your local wrap shop.
Choose a Template
Brand Details
Live Preview
Print-Ready: Download SVG and open in Canva, Illustrator, or Inkscape to finalize. Send to your local vinyl wrap shop — typical cost is $150-$400 per machine.
💰 Route Valuation
NewCalculate a fair buy/sell price for a vending route. Adjust the multiplier, see the valuation range, download a one-pager for negotiations.
Route Inputs
Auto-scales with machines & locations. Edit to override.
Current financing on machines being sold (separate from operating costs)
Valuation Results
Enter route data on the left to see valuation →
Generate One-Pager
Run the Valuation Calculator first, then click Generate One-Pager.
💬 Feedback
Help us improve VendBuddy. The more feedback we get, the more accurate our recommendations become.
💡 Revenue Calibration Loop: Report your actual monthly revenue to sharpen Lead Finder estimates for all location types.
📝 Report Actual Revenue
📈 Your Reports
No revenue reports yet.
Route Dashboard
🔥
--
week streak
Log a check-in each week to grow your streak
✨ Year in Review
Generate your vending route Wrapped report
Today's Briefing
Your route at a glance. Revenue trends, location rankings, restock activity, and maintenance costs — all in one place. Every entry you log below makes this dashboard more accurate.
Location leaderboard
Recent activity
💵Profit & Reports— P&L, contract alerts, shareable report▼
Profit & loss summary
Contract alerts
✍️Log Income, Expenses & Mileage— revenue check-ins, expenses, mileage, restocks, maintenance▼
💰 Log Revenue
📋 Log Restock
🧾 Log Expense
🚗 Log Mileage
Tracked at the IRS standard mileage rate for a tax deduction — no separate app needed.
🔧 Log Maintenance
🧾Expenses & Tax— expense history + CPA-ready P&L▼
🧾 Expense History
🚗 Mileage Log
📊 Tax-Ready P&L Report
Generate a CPA-ready quarterly or annual P&L for your accountant. Includes COGS, commissions, processing fees, maintenance, depreciation notes, and net profit — all from your logged data.
Tax Year
Period
Business Name
💡 Tip: After generating, use your browser's Print → Save as PDF to email your accountant.
⚠️
Spoilage & Risk
▼
🎁 Referral & Affiliate Program
🎁
Share VendBuddy. Earn twice.
One link. Two rewards. No application, no minimums.
30–40% recurring commission
30% of every payment for 12 months, 35% after 5 paying referrals, 40% after 10. Earn 10% on the paying customers of people you bring in as affiliates. Sent by PayPal.
+25 credits
Per referral, once they verify their email and spend a credit. Usually a couple of days. Up to 10 a month.
Both rewards come off the same link. Cash goes out once a month and holds until your balance clears $25, then rolls forward. Full terms.
Your commission tier
Tier
Starting · 30%
Paying referrals
0
Override this month
$0.00
5 paying referrals moves you to 35%.
30% of every payment for 12 months, 35% after 5 paying referrals, 40% after 10. Earn 10% on the paying customers of people you bring in as affiliates.
Your Referral Link
Code:
Owed this month
$0.00
0 paying referrals
Lifetime
$0.00
across 0 referrals
Where we send the money
Nothing goes out until we have this. It is only used for payouts.
Packs and products
Your link also pays 15% of credit packs and your tier rate (at least 30%) of digital products bought through it. Each sale clears after a 30-day hold, once the payment has gone through with no dispute.
Ready
$0.00
On hold
$0.00
Ready commission goes out by PayPal with the rest of your earnings.
Your Referred Operators
Loading…
📋 Ready to post
Your link is already in each one, so copy the one that fits where you are posting. If it goes up publicly, say it is a referral link. That is an FTC rule about your post, and readers tend to respect it anyway.
📸 Post about us → get +15 credits
Post on Instagram, TikTok, X, or Threads, tag @vendbuddy.io, and include this line (word for word is fine):
“vendbuddy.io is the tool I’m using to learn new vending locations” #gifted
Then send the post link through the contact form (or DM it to us) with the word done and your account email — we add 15 credits within a day. Once per account; the post needs to stay up. The #gifted tag keeps it honest.
Location Planner
Plan your product mix and pitch angle before you walk in. No guessing.
Operating detail
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Meal Deals for this location
Bundle a high-margin item with an anchor to lift the average ticket.
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Top Products for this location
Proven vending performers by category.
🔗 Generate a Product-Request QR for This Location
Print the QR code on the machine. Customers scan, tell you what they want to see stocked, and you see the results in the Product Requests section. One-click to create, no login needed on their end.
🛍️ Toolkits & Guides
Documents, prompt packs and done-for-you kits that sit alongside the app. One-time purchases, yours to keep.
Every kit and bundle on one page
Guides, prompt packs, the starter bundles and the two service kits below — prices, samples and exactly what is inside each one.
Done-for-you service kits
Need more advanced support?
The $297 and $997 kits include hands-on setup built for your city. Questions first? Ask the Growth Coach or send us a note.
💰 Profit First — Pay Yourself What You Deserve
A bucket-based allocator adapted from the Profit First method for vending operators. Enter your monthly gross revenue, pick a posture, and see exactly where every dollar should go.
📊 Your Numbers
1–3 machines ≈ $1,500–$4,500/mo · 5–10 machines ≈ $7,500–$20,000/mo · 20+ machines ≈ $30,000+/mo
💰 Recommended Allocation
How to use this: open 5–7 bank sub-accounts — one per bucket. On the 10th and 25th of every month, split incoming revenue at these percentages. Pay bills, inventory, and yourself only from the matching account. Running out means you overspent that category, not that “the business is broken.”
📘 Based on the Profit First methodology
Mike Michalowicz’s Profit First flips the formula: pay yourself first, manage what is left. The vending-specific adaptation accounts for COGS heaviness, commission obligations, and the capex-driven nature of route expansion. Read the original before customizing any percentages — the behavioral psychology behind the system matters.
📚 Get Profit First on Amazon →
Affiliate link — costs you nothing extra and supports VendBuddy.
💬 Feedback
We read every submission. Help us build the best vending platform out there.
Rating (optional)
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💳 Billing
Current plan
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Email
Your roadmap
A 90-day plan built around your job, family and budget, with the one step to do next. Free, and you can email it to yourself.
Build my roadmap
A 90-day plan built around your job, family and budget, with the one step to do next. Free, and you can email it to yourself.
Something look wrong on an invoice, or need a refund? Send us a note and a person answers within one business day.
🎟️
Unlock your credits
Every tool unlocks and 150 credits land right now. You are charged $49/mo today (Starter, 150 credits/mo), cancel anytime. 7-day money-back guarantee if no credits used — if it is not for you and you have not used a credit, say so and we refund in full.
One vending placement pays for months of VendBuddy.
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Charged today — $49/mo, cancel anytime in-app. 7-day money-back guarantee if no credits used.
🔒 Secured by Stripe · Starter plan · 7-day money-back guarantee if no credits used
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Log Activity
⏰ Next Follow-up
📄 Contract
📎 Attach a file (signed contract, photo, doc)
Activity Log
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Pick your plan
Searching is free. You pay per contact.
Save 20%
Recommended
Starter
For operators finding their first locations.
$49$49$39/month
Save 20% ($118 a year)
150170 contacts a month
33¢23¢ per contact
Charged $49 today. Cancel anytime.Charged $470 today for the year. Cancel anytime.
7-day money-back guarantee if no credits used. Refund policy
7-day money-back guarantee if no credits used. Refund policy
See what you get
- Lead Finder — any US ZIP
- Verified email & phone contacts
- Verify Business (open/closed, rating, website) — 5 free a day, then 1 credit
- Pipeline CRM — unlimited deals
- Route Dashboard — P&L, leaderboard, trends
- Restock Log with photo uploads
- Tax-Ready P&L PDF export
- Route Valuation one-pager
- Shareable performance reports
- Contract Creator + Scope of Work
- Flyers, Scripts & Machine Wraps
- Hiring & Scaling guides
- Growth Coach (185+ vending answers)
- Weekly route digest email
- Email support
- Yearly adds 20 bonus credits every month
Refunds. Yes, once: on your first subscription payment, within 7 days of it, if you have not used a credit since. All three have to be true. Reply to any of our emails and we refund all of it. Otherwise you can cancel any time from the billing page and keep access to the end of the period you paid for. Renewals and credit packs are not refundable. Full policy
For more credits
Pro
For bigger routes that need more contacts.
$79$79$63/month
Save 20% ($190 a year)
300320 contacts a month
26¢20¢ per contact
Charged $79 today. Cancel anytime.Charged $758 today for the year. Cancel anytime.
7-day money-back guarantee if no credits used. Refund policy
7-day money-back guarantee if no credits used. Refund policy
See what you get
Everything in Starter, plus:
- Bulk Verify Business (10+ at once)
- Priority support (24h response)
- Early access to new features
- Unused credits roll over, up to 4× your monthly credits
- Yearly adds 20 bonus credits every month
Refunds. Yes, once: on your first subscription payment, within 7 days of it, if you have not used a credit since. All three have to be true. Reply to any of our emails and we refund all of it. Otherwise you can cancel any time from the billing page and keep access to the end of the period you paid for. Renewals and credit packs are not refundable. Full policy
7-day money-back guarantee on every plan if no credits are used
Cancel anytime in-app, no phone call
Top Up Credits
Already on a plan? Pack credits never expire · Pro plan credits roll over
Checkout did not open. Please try again, or email hello@vendbuddy.io and we will sort it out.
Buying credits every month? Starter gives you 150/mo for $49 — and a plan unlocks every feature, not just credits.
🔒 Secured by Stripe · 256-bit SSL · Cancel anytime · No contracts
From side hustle to $18K/mo in 8 months
Real operator journey — VendBuddy subscriber
- Month 1 3 machines — $900/mo gross
- Month 3 12 machines — $6.2K/mo gross
- Month 6 22 machines — $14.8K/mo gross
- Month 8 27 machines — $18.1K/mo gross
“VendBuddy has been a game changer for my route. It is my eyes and ears on every location — it clears up the blind spots I used to lose sleep over and keeps me moving.”
Complete Your Purchase
🔒
Starter Plan
$49/mo
Billed monthly
You'll be taken to Stripe's secure checkout page.
Cancel anytime · No contracts · Pro credits roll over
Cancel anytime · No contracts · Pro credits roll over
🔒 Secured by
Stripe
· 256-bit SSL